Five functional components of a data management and reporting system | Questions |
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M&E structures, functions, and capabilities | • Are key M&E and data management staff identified with clearly assigned responsibilities? |
• Have the majority of key M&E and data management staff received the required training? | |
Indicator definitions and reporting guidelines | • Are the operational indicator definitions meeting relevant standards that are systematically followed by all service points? |
• Has the program/project clearly documented (in writing) what is reported to who, and how and when reporting is required? | |
Data collection and reporting forms and tools | • Are there standard data-collection and reporting forms that are systematically used? |
• Is data recorded with sufficient precision/detail to measure relevant indicators? | |
• Are data maintained in accordance with international or national confidentiality guidelines? | |
• Are source documents kept and made available in accordance with a written policy? | |
Data management processes | • Does clear documentation of collection, aggregation, and manipulation steps exist? |
 | • Are data quality challenges identified and are mechanisms in place for addressing them? |
 | • Are there clearly defined and followed procedures to identify and reconcile discrepancies in reports? |
 | • Are there clearly defined and followed procedures to periodically verify source data? |
Links with the national reporting system | • Does the data collection and reporting system of the program/project link with the National reporting system? |