Table 1 Roles of actors involved in the Population Health Information Management System (PHIMS) system and research project

Health promotion practitioners

Deliver obesity prevention programmes in local health districts across the state

Uses PHIMS regularly to report progress and document other aspects of programme delivery

Other than one representative who was involved in the coproduction team, practitioners were research participants in the ethnographic study

Involvement with other roles in the system is hierarchical, with managers or directors having greater access to other teams, state-level decision-makers, etc.

State-level programme coordinators

Oversee, coordinate and support the work of the 14 health promotion teams that deliver obesity prevention programmes in local health districts

Can access aggregated PHIMS data about each teams’ progress towards achieving key performance indicators

High-level representatives were part of the coproduction team; operational team members participated in workshop

Acts as a go-between between all the other roles described here Facilitates communication and information sharing from higher-level decision-makers to the health promotion teams

Information technology engineers and analysts

Build, maintain and support the PHIMS IT system and its operations

Provides technical assistance to a range of PHIMS users

High-level representatives were part of the coproduction team; operational team members participated in workshop

Supports state-level programme coordinators and practitioners to use PHIMS

Policy-level decision-makers at the Ministry of Health

High-level decision-makers responsible for setting state-level policy and programming

Receives high-level progress reports on programme implementation derived from PHIMS data

Coproduced the research project, did not participate in the workshop

Coordinates with high-level decision-makers in each of the other departments