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Table 1 Roles of actors involved in the Population Health Information Management System (PHIMS) system and research project

From: Using a ‘rich picture’ to facilitate systems thinking in research coproduction

RolesResponsibilityRelationship to PHIMSRelationship to the researchRelationship to other roles in the system
Health promotion practitionersDeliver obesity prevention programmes in local health districts across the stateUses PHIMS regularly to report progress and document other aspects of programme deliveryOther than one representative who was involved in the coproduction team, practitioners were research participants in the ethnographic studyInvolvement with other roles in the system is hierarchical, with managers or directors having greater access to other teams, state-level decision-makers, etc.
State-level programme coordinatorsOversee, coordinate and support the work of the 14 health promotion teams that deliver obesity prevention programmes in local health districtsCan access aggregated PHIMS data about each teams’ progress towards achieving key performance indicatorsHigh-level representatives were part of the coproduction team; operational team members participated in workshopActs as a go-between between all the other roles described here Facilitates communication and information sharing from higher-level decision-makers to the health promotion teams
Information technology engineers and analystsBuild, maintain and support the PHIMS IT system and its operationsProvides technical assistance to a range of PHIMS usersHigh-level representatives were part of the coproduction team; operational team members participated in workshopSupports state-level programme coordinators and practitioners to use PHIMS
Policy-level decision-makers at the Ministry of HealthHigh-level decision-makers responsible for setting state-level policy and programmingReceives high-level progress reports on programme implementation derived from PHIMS dataCoproduced the research project, did not participate in the workshopCoordinates with high-level decision-makers in each of the other departments